Domestic Rules - CAWA Z Rules,
Section - Domestic Rules
The German Shepherd
Dog Association of Western Australia (Inc), like many other organizations,
associations and clubs, is an incorporated organization under the Western
Australia Associations Incorporation Act 1987. In essence, this incorporation
legally governs club activities and also indemnifies office bearears against
personal liability for actions and decisions made by the whole committee
and/or club, in addition to many other lawful requirements stipulated in
the Act.
Refer to the links
below for the complete governance regulations :
Domestic Rules
- (as developed for specific club requirements from the CAWA Z Rules, Section
- Domestic Rules)
GERMAN SHEPHERD
DOG ASSOCIATION of WESTERN AUSTRALIA (INCORPORATED) DOMESTIC RULES
D.1 - MANAGEMENT OBJECTS:
1.1 - To purchase
or take on lease or in exchange or otherwise acquire any real or personal
property, rights or privileges which the Association may consider necessary
or desirable in order to effectuate any of its objects.
1.2 - To construct,
improve, maintain or alter any building or works necessary or convenient
for the purpose of the Association.
1.3 - To take any
gift or property, whether subject to any special trust or not, for any
of the objects of the Association.
1.4 - To deposit any
monies of the Association, not immediately required, in any Bank or to
invest in any of the following investments.
1.5 - Any investments
in which, by the laws of Western Australia, the Association is authorised
to invest.
1.6 - The purchase
upon mortgage of any land of any tenure, improved or unimproved.
1.7 - To take such
steps by personal or written appeals, public meetings or otherwise as may
from time to time be deemed expedient for the purpose of procuring contributions
to the funds of the Association in the form of donations, subscriptions
or otherwise.
1.8 - To sell, manage,
lease, mortgage, dispose of or otherwise deal with, all or part of the
real or personal property of the Association, upon approval of the members
of the Association.
1.9 - To undertake
and execute any trusts which may seem directly or indirectly conducive
to the objects of the Association.
1.10 - To borrow or
raise money, in such manner as the Association may think fit, with power
to give mortgage, bonds, debentures, promissory notes, guarantees or other
securities for any money and for the interest thereon charged upon all
of the property of the Association.
1.11 - To print or
cause to have printed and published any newspaper/s, periodical/s, book/s
or leaflet/s that the Association may think desirable for the promotion
and furthering or effectuating any of the objects of the Association.
1.12 - To become the
proprietor of, and to register as the proprietor of any newspaper/s, journal/s
or publication/s which may be deemed necessary for the furthering or effectuating
any of the objects of the Association.
1.13 - To establish
and support and to aid the establishment and support of any other association
or club formed for all or any of the objects of this Association.
1.14 - To amalgamate
with any companies, institutions, clubs or associations having objects
altogether or in part similar to those of this Association.
1.15 - To use and
exercise all the powers, privileges and authorities conferred by the Associations
Incorporation Act or any amendment or re-enactment thereof.
1.16 - To grant affiliation
with this Association, to any other institution, club or association having
objects altogether or in part similar to those of this Association.
1.17 - To establish
and support the formation of training grounds of this Association which
may be formed in accordance with this constitution and the rules.
1.18 - To do any or
all such acts, matters of things as are conducive to or incidental to the
attainment of the above objects. Provided that none of the said objects
shall be done or effected for the purpose of trading or for the purpose
of securing pecuniary profit to the members of the association. Provided
that nothing herein before contained shall prevent the payment in good
faith or remuneration or reimbursement to any officer, member or servant
of the Association in return for any services actually rendered to the
Association, nor prevent the payment of interest at the rate not exceeding
current bank interest per annum in money lent, or prevent the payment of
reasonable and proper rent for premises demised or let by any member of
the Association, or repayment of out of pocket expenses and interest as
aforesaid on money lent, or reasonable and proper rent for property or
premises rented to the Association.
D.2 - AFFILIATION:
2.1 - The Association
may apply for, or affiliate with, any body recognised by the Canine Association
of WA and the ANKC as may be decided by a General Meeting or a Special
General Meeting of the Association.
2.2 - Notice of intention
to propose such new rule, alteration or amendment shall have been circulated
to members at least 10 days prior to the meeting in accordance with Z Rule
17.1.1.
D.3 - OFFICE BEARERS:
3.1 - Office Bearers
(Executive) shall be defined as:- the President, Senior Vice-President,
Junior Vice-President, Secretary and Treasurer.
3.2 - Committee members
are:- Minute Secretary, Training Supervisor, State Breed Administrator,
Public Relations Officer, Metro and Country Ground Managers and the immediate
Past President, if agreeable and invited by the majority of the Executive
and Committee, for a period of one year after relinquishing office.
3.3 - At least 50%
of the Committee, including the President and Vice-President/s, shall be
ordinary or Life Members of the Canine Association of WA (Inc). Not less
than 70% of the Executive positions, including the office of President
and Vice-President/s, are to be held by Ordinary or Life Members of the
Canine Association of WA (Inc). The remaining Committee Members shall be
financial members of the German Shepherd Dog Association of WA (Inc).
D.4 - DUTIES OF OFFICE
BEARERS:
4.1 - PRESIDENT:
The President shall
be the recognised head of the Association. He shall preside at all meetings
in connection with the business of the Association and see that such meetings
are conducted in a proper manner in accordance with standing orders and
the rules of debate. He shall sign all documents requiring his signature
as head of the Association and shall ensure the well-being and objects
of the Association. He shall be empowered to instruct the Honorary Secretary
to call Committee Meetings or Special Meetings of members in the case of
emergency. Not withstanding anything herein contained, the President may
for the purpose of presenting, supporting or moving against any motion
or notices of motion, decline to preside at such meetings for the
purpose of speaking or voting for or against such motions, whereupon he
shall be entitled to speak from the floor, and vote for or against such
motion as if he were an ordinary member.
4.2 - VICE-PRESIDENT/s
(Senior and Junior):
The duties of the
Vice-President/s shall be to assist the President at all meetings relating
to the Association, to assist the President at all meetings in connection
with the business of the Association, to take the chair and conduct all
meetings with the full presiding powers, in the absence, inability or deference
of the President to preside over such meetings. Not withstanding anything
herein before contained, the vice-president/s in the absence, inability
or deference of the President to preside a meeting, may decline to preside
over such meeting for the purpose of presenting, supporting or moving for
or against any motion or notices of motion from the floor and vote for
or against those motions as if he were an ordinary member. In such cases
a Chairman shall be elected by the members entitled to vote. The vice-president/s
shall sign all confirmed minutes, which are confirmed at any meeting over
which he presides. The members of Executive and Committee shall, at the
first meeting of Executive and Committee after the Annual General Meeting,
allocate the portfolios to the Senior and Junior Vice-Presidents. The Vice-President
(Senior and Junior) shall carry out any other duties, which may from time
to time be designated by the Executive and Committee of the Association.
4.3 - HONORARY SECRETARY:
The Honorary Secretary
shall be responsible for the custody of, the entering and maintaining of
all the Association records. The Secretary shall convene all meetings,
attend and take minutes of all meetings, attend to all correspondence,
produce when required all documents, books and records in his possession,
prepare returns and registers. The Secretary shall keep an up to date register
of members and associate members, in which he shall record the names and
addresses of each respective class of members of the Association, and shall
also enter the date each member is admitted to the Association and record
therein payment of all subscriptions by those members. Not withstanding
anything contained herein, the Secretary may delegate any of the above
duties to the Minute Secretary, whilst maintaining overall responsibility
thereof. The Secretary shall at all meetings be allowed the right to speak
on any motion and allowed to vote thereon. The Honorary Secretary shall
carry out any other duties, which may from time to time be designated by
the Executive and Committee of the Association.
4.4 - HONORARY MINUTE
SECRETARY:
The duties of the
Honorary Minute Secretary shall be to take minutes and to assist the Secretary
in all matters appertaining to the Secretary and to carry out such duties
the Committee may from time to time delegate to the Minute Secretary. The
Minute Secretary shall at all meetings be allowed the right to speak on
any motion, and allowed to vote thereon. The Honorary Minute Secretary
shall carry out any other duties, which may from time to time be designated
by the Executive and Committee of the Association.
4.5 - GROUND MANAGER/s
(Metro):
The ground Manager/s
(Metro) shall be responsible for arranging the availability of the Training
Ground/s, the provision of all equipment, the maintenance of that equipment
which includes such items as:-
Public address
amplifiers
All jumps and training
equipment
Items of property
for sale
Any kitchen items
He may, at his discretion
assign any of these items to a properly elected Property Officer. He shall
be responsible for maintaining good behaviour of the members and have the
right to have removed from the ground any member conducting misdemeanours,
creating a disturbance or ill feeling between members. Any such action
shall be reported to the Executive within 48 hours of the incident. He
shall ensure that all matters relating to training and training discipline
are referred to the Head Trainer. The Ground Manager/s (Metro) shall carry
out any other duties, which may from time to time be designated by the
Executive and Committee of the Association.
4.6 - GROUND MANAGER/s
(Country):
The Ground Manager/s
(Country) shall have all such duties as specified for the Ground Manager/s
(Metro). He shall have the right to call meetings, subject to the
rules of the Association and shall act as Chairman of such meetings. As
Chairman, he shall nominate speakers, follow the rules of debate, have
one deliberative vote, and in circumstances where there is a tied vote,
he shall have the deciding vote. All minutes of meetings shall be signed
as a true and correct record, after ratification by the ground committee,
and copies forwarded to the Club Secretary. The Ground Manager/s (Country)
shall carry out any other duties, which may from time to time be designated
by the Executive and Committee of the Association.
4.7 - HONORARY TREASURER:
4.7.1 - The
duties of Honorary Treasurer shall be to keep a detailed account of all
monies and expenditure by the Association, produce when required all books
and records in his possession, prepare a balance sheet to be presented
at the Annual General Meeting together with a list of Association property,
and their valuation, attend and assist the Auditor when auditing, pay all
monies into the Association's bank account/s at the bank as soon as possible
after receiving same. Produce all books for inspection when required, prepare
and present at each meeting of the Association, a statement of receipts
and expenditure since the last preceeding meeting of the Association, and
read the state of the financial position of the Association. In addition
to which the Treasurer shall carry out such other duties as the Committee
may from time to time delegate to the Treasurer. The Treasurer shall at
all meetings be allowed the right to speak on any motion and vote thereon.
4.7.2 The Treasurer
shall be responsible for ensuring that any recommended change of membership
subscriptions appears on the notice paper of the next appropriate meeting.
4.7.3 The Treasurer
shall receive all financial statements from the appropriate subcommittees
within 7 days of receipt.
4.8 - STATE BREED
ADMINISTRATOR:
The State Breed Administrator
shall be a Breed Surveyor of the German Shepherd Dog Association of WA
(Inc). In the event where no Breed Surveyor nominates for the position,
the members at the Annual General Meeting shall nominate the most suitable
person for the position. The State Breed Administrator shall be responsible
for all breed matters pertaining to the GSD. He shall chair the Judges
subcommittee and all other meetings previously designated as "Breed Affairs"
and "Breeders Forum". He shall prepare reports for the GSDC of Australia
and carry out any other duties, which may from time to time be designated
by the Executive and Committee of the Association.
4.9 - TRAINING SUPERVISOR:
The Training Supervisor
shall be subject to a pre-requisite qualification of having worked as a
GSDA of WA Head Trainer for a minimum period of 2 years or as a GSDA of
WA Senior Instructor for a period of 4 years. In the event of no
nominee or any member fulfilling, the pre-requisite qualification, a General
Meeting shall have the power to fill the resulting vacant position with
any member according to the criteria, which it shall determine as suitable
for an "Interim Training Supervisor". The Training Supervisor shall
be responsible for GSD Obedience Training matters of the Association, including
the conduct and co-ordination of the Training Classes, Instructors Courses,
Graduation events and to chair the obedience instructors subcommittee.
Potential instructors shall be selected by the sub-committee and be invited
to complete the Instructors Course. The Training Supervisor shall carry
out any other duties, which may from time to time be designated by the
Executive and Committee of the Association.
4.10 - PUBLIC RELATIONS
OFFICER:
The Public Relations
Officer shall be a member of the Committee and shall have the following
duties:-
4.10.1 - To
promote the ideals of the GSDA of WA pertaining to Breeding practices and
Training.
4.10.2 - Prepare media
releases and establish means of presenting the GSDA of WA and all its activities
to the public once approved by the Committee.
4.10.3 - Produce advertising
material and report to the membership all coming events and activities
by means of the Association magazine and internet (Electronic Media).
4.10.4 - Advise the
Executive and Committee on means of fund raising and seek opportunities
for sponsorship. The Public Relations Officer shall carry out any other
duties, which may from time to time be designated by the Executive and
Committee of the Association.
D.5 - NOMINATION AND METHOD
OF ELECTION OF OFFICE BEARERS AND COMMITTEE MEMBERS:
5.1 - Nomination and
Election of Office Bearers (Executive) and Committee Members of the Association
shall be in accordance with rule Z.6 with the exception of Country Ground
Manager/s who shall be elected at the Country Training Grounds General
Meeting.
5.2 - Office Bearers
and Committee Members of the Association shall be in accordance with rule
D. 3.
5.3 - All nominations
shall be lodged with the Returning Officer not less than twenty eight (28)
days prior to the date of the Annual General Meeting, such closing date
and time shall be clearly defined in the notice calling for nominations,
each nomination shall be signed on the prescribed form by the proposer
and seconder, and must be signed by the person nominated, all of whom must
be financial members of the Association at the time such nomination is
completed.
Such nominations shall
be lodged with the Returning Officer as herein provides, and shall be contained
in a sealed envelope endorsed "NOMINATION PAPER". All such papers shall
remain sealed until authorised to be opened by the Returning Officer at
a Committee Meeting which shall convene within seven (7) days from the
closing date for the lodging of nominations as aforesaid.
Nominations received
after the date and time specified shall not be accepted irrespective of
any cause or delay whatsoever. All positions not nominated for prior
to the Annual General Meeting shall be filled by nomination at the Annual
General Meeting and decided by Executive and Committee at their first meeting
after the Annual General Meeting.
5.4 - A candidate
may withdraw his nomination by written notice to the Returning Officer,
or to the Chairman at the Annual General Meeting, provided such withdrawal
is made prior to the distribution of the ballot papers at the said meeting,
such withdrawal may be made without the consent of the proposer and/or
seconder.
5.5 - Any member may
nominate for not more than two (2) positions on the Executive or Committee,
but if elected to one position, his nomination for the other shall automatically
lapse.
5.6 - Members must
submit postal votes on the official ballot papers for the election of Office
Bearers and Committee Members and votes must reach the Returning Officer
at least forty eight (48) hours prior to the advertised commencement time
of the Annual General Meeting. Ballot papers, Ballot envelope, Counterfoil
and Counterfoil envelope will be posted to financial members after nominations
for Office Bearers and Committee Members have closed. Ballot papers
are to be filled in and sealed inside the Ballot Envelope, the Counterfoil
is to filled in with member’s name, address, membership number and signature
which is then placed inside the Counterfoil envelope. The Ballot envelope
and the Counterfoil envelope are then placed into an envelope that is addressed
to the Returning Officer.
Any votes that are
not strictly in accordance with the aforesaid will be declared invalid.
5.7 - Country Ground
Managers shall be elected by members of their training grounds at a properly
constituted meeting at that ground, to be conducted on or about the same
time as the scheduled AGM of the Association. Nominations for the position
of Country Ground Manager shall be called for at the General Meeting. Should
no more than one member be nominated the Chairman shall declare that candidate
elected. Should there be more than one member nominated, a ballot
of those present and eligible to vote shall be taken to decide who shall
fill the vacancy.
D.6 - SUB-COMMITTEES,
CO-ORDINATORS AND SPECLAL OFFICERS:
6.1 - Sub-committees
of the Association shall be:- TRIALS (Obedience, Agility, Tracking and
Endurance) SHOWS (West Coast Challenge, Members Competitions and Open Shows),
State Breed Exhibition, Judges, Training Grounds (Metro and Country), Obedience
Instructors, Property and Social.
6.2 - The sub-committee
of Judges, Training Grounds Working Party and Obedience Instructors shall
be chaired by the State Breed Administrator, Ground Managers and Training
Supervisor respectively. The other sub-committees shall be chaired
by a separate co-ordinator who shall report those sub-committees activities
to the Executive and Committee through the appointed Executive and Committee
Member.
6.3 - Sub-committees
other than those named in D6.2, Registrars and Special Officers shall be
elected in accordance with Rule D7 notwithstanding vacancies and new positions
being filled by the Committee or at a General Meeting during intervening
times. Each sub-committee shall hold a meeting within 2 months following
the ratification by the members of the Association of that sub-committee.
The co-ordinators and a structured committee shall be elected from within
the relevant sub-committee at this first meeting.
6.4 - All activities
of a non-routine nature to be conducted by sub-committees, coordinators
or special officers shall be approved by the Committee prior to being commenced.
D.7 - NOMINATIONS AND
METHOD OF ELECTION OF SUB-COMMITTEES:
7.1 - Nominations
for sub-committee members shall be called for at the November/December
Quarterly Meeting, with the exception of the State Breed Exhibition subcommittee,
to ensure continuity of events and activities over the following calendar
year. Nominations for the State Breed Exhibition sub-committee shall
be called for at the Annual General Meeting.
Nominations for members
in absence shall only be valid if provided formally in writing with the
nominee’s consent.
7.2 - Should the number
required and no more be so nominated, the Chairman shall declare
all candidates elected.
7.3 - Should the number
nominated exceed the number required, a secret ballot shall be taken to
decide who shall fill the vacancies.
7.4 - Should the number
of members nominated be less than the number of members required, the Chairman
of the meeting shall declare those candidates elected and the remaining
position may be filled by the Committee or at a subsequent General Meeting.
7.5 - To be eligible
for nomination to the Judges sub-committee, a member shall have one of
the following pre-requisite qualifications. GSDCA Breed Surveyor, GSD Specialist
Judge, Group 5 Judge, Trainee GSD Judge or any special qualification deemed
by Committee to be of value to the breed.
7.6 - To be eligible
for nomination to the Obedience Instructors sub-committee a member shall
have at least one of the following pre-requisite qualifications, Licensed
Obedience Judge, Licensed Tracking Judge or qualified Obedience Instructor.
7.7 - Pre-requisite
qualifications for the Judges sub-committee and the Obedience Instructors
sub-committee shall be published in the Associations Newsletter at the
time of calling for nominations for sub-committees.
D.8 - QUORUM:
8.1 - At all General
.Meetings the Quorum shall consist of twenty (20) financial members or
one fifth of the financial members residing within a radius of 30 kms of
the main Post Office of the Town or City or area concerned, whichever is
the least. In the event of a Quorum not being reached within 30 minutes
of the appointed time for the meeting, such meeting shall be abandoned.
8.2 - At all Executive
and Committee Meetings a Quorum shall consist of 50% of all metro Executive
and Committee members. In the event of a Quorum not being reached within
30 minutes of the appointed time for the meeting, such meeting shall be
abandoned.
D.9 - NEWS EDITOR:
9.1 - Nomination for
the position of News Editor shall be called for at the Annual General Meeting.
Should there be no more than one member nominated, the Chairman of the
meeting shall declare the nominee elected. Should there be more than one
member nominated, a ballot of those present and eligible to vote shall
be taken to decide who shall fill the vacancy.
9.2 - The holder of
this position shall have the right, ex officio, to attend the Associations
Committee Meetings and speak to his portfolio at such meetings, but shall
not have the right to vote.
D.10 - TERMS OF OFFICE:
10.1 - The Patron/s,
The Honorary Veterinary Surgeon and the Auditor shall be appointed annually
at the Annual General Meeting.
10.2 - The Committee
or any member of the Committee may be removed on the vote of a majority
of members entitled to vote at a Special General Meeting called for this
purpose.
10.3 - Should the
Committee resign, or be removed from office, the members present, entitled
to vote at such Special General Meeting, shall elect a new Committee who
shall hold office for the remainder of the current year.
10.4 - All Executive
Officers and Committee Members shall retire annually but shall be eligible
for re-election.
D.11 - TYPES OF MEMBERSHIP:
11.1 - Single Membership:-
Any person sixteen (I 6) years or over shall be eligible for single membership.
11.2 - Double Membership:-
Any person and their spouse or de facto partner shall be eligible for Double
Membership.
11.3 - Family Membership:-
A Family membership shall be for Parent/s and bona fide dependent children
up to sixteen (I 6) years of age, such children shall be eligible for all
privileges of Junior Membership.
11.4 - All other partnerships
or individuals are excluded from the Double or Family membership.
11.5 - Junior Membership:-
The Association may admit as a Junior Member any person under sixteen (16)
years of age on payment of such subscription as the members at a properly
constituted General Meeting shall decide. Junior Members may not hold office
nor vote at any General Meeting but may exercise such other privileges
as are from time to time decided by the members at a properly constituted
General Meeting.
11.6 - Country Membership:-
Any person/s residing in excess of 50 kms from the GPO Perth. The Club
may admit as a Country Member any person on payment of such subscription
as the members at a properly constituted General meeting may decide.
11.7 - Life Membership:-
The Executive and Committee may, with the consent of a General Meeting,
confer Life Membership upon any member in recognition of valuable service
rendered to the Association provided the following conditions are met.
11.7.1 - That
nomination of life membership of the GSDA of WA first be presented to the
Committee, together with the rationale for awarding such honour, for general
discussion at a Committee Meeting. Their recommendations to go to a General
Meeting.
11.7.2 - The member
nominated for life membership to have been a continuous member of the Association
for at least seven (7) years.
11.7.3 - A majority
of persons at the General Meeting who are eligible to vote must vote in
the affirmative for the life membership to be confirmed. For the purpose
of granting life membership, abstaining votes will count as negative.
11.7.4(a) - Where
one member of a Family membership, Double membership or de facto relationship
is honoured with life membership by the Association, the spouse will also
receive the privilege of membership (whilst there is no change in the relationship).
11.7.4(b) - Where
a single member is honoured with life membership by the Association the
spouse does not receive any privileges of membership.
11.7.4(c) - Where
a member marries or enters a de facto relationship after being honoured
with life membership by the Association, the spouse is not entitled to
the privileges of membership and must be an ordinary member in their own
right.
11.7.5 - Life Members
shall pay for the National Review if they wish to receive it.
11.8 - Honorary Membership:-
-Any person visiting this state,-who is a bona fide financial member of
any other German Shepherd Association or Club or Council may be made an
Honorary Member of the Association and shall during such visit be granted
all rights and privileges of a member except the right to hold office or
vote at any Association meetings, provided that such membership be limited
to eight (8) weeks. (Approval by any member of the Executive.)
D.12 - TRAINING:
Obedience and show
training classes shall be conducted by the Association at such places and
such times as may from time to time be designated by the Committee. To
be eligible to attend such training classes with a dog other than a German
Shepherd Dog, it is a pre-requisite that the member must own a German Shepherd
Dog. Training programs, methods and rules shall be laid down by the Committee
in conjunction with the Instructors. These rules are not to contravene
those of the Australian National Kennel Council.
D.13 - RIGHT TO REFUSE
ENTRY:
13.1 - The Association
shall have the right to refuse entry or entries submitted by any exhibitor.
13.2 - Any exhibitor
so penalised shall be notified in writing within three (3) days of the
closing date of entries of the show or trial concerned.
D.14 - MISCONDUCT:
14.1 - Any member
of the Association violating the rules of the Association shall be liable
to be penalised by the Committee in accordance with Rule Z.45 and Rule
Z.46.
14.2 - Any member
of the Association whose action is deemed by the Committee to be of a disruptive
nature and is likely to place the good name of the Association or its members
in disrepute may be reprimanded and/or advised that their membership has
been suspended.
14.3 - Members shall
have the right to appeal in accordance with Rule Z.47.
D.15 - MONIES AND ASSETS:
Any monies or material
assets raised by any member of the Association in connection with any Club,
committee or sub-committee activity, before, during or after that activity,
formal or otherwise shall be deemed as monies and/or assets of the Association
and shall be paid or accounted for to the Honorary Treasurer as soon as
possible, but under no circumstances later than one (1) month after completion
of the activity.
D.16 - ACCEPTANCE OF
RULES:
At any Show, Exhibition,
Competition etc. conducted by the Association, entrants shall be bound
by the rules and regulations of the Canine Association of Western Australia
and the rules and regulations of the GSDA of WA (Inc).
D.17 - STANDING ORDERS:
17.1 - These Standing
Orders shall be applicable to all General Meetings and shall be construed
subject to the Constitution.
17.2 - Meetings shall,
subject to the presence of a quorum, start at the time set out on the notice,
and shall, subject to the discretion of the meeting, continue until all
business on the agenda is disposed of.
17.3 - If no quorum
is present within 30 minutes of the starting time set out on the notice,
the meeting shall lapse, and, subject to any resolution previously passed,
the President shall fix the time of the next meeting. All business
on the Agenda of the lapsed meeting shall be included on the Agenda of
the next meeting and shall take precedence over new business.
17.4 - The following
order shall be strictly adhered to at all General Meetings except that
a majority vote of members present at a meeting may suspend Standing Orders
to allow disposal of urgent or special business:-
Open the Meeting
Confirmation of the
minutes of the previous General Meeting
Business Arising from
the previous Minutes
Correspondence
Proposal of New Members
Reports
Finance
Motions on Notice
General Business
17.5 - Motions on Notice:-
17.5.1 - No Motion
on Notice shall be proceeded with unless the member who gave such Notice,
or another member authorised by him to present the Motion on Notice, is
present when the business is called to order in which case the Motion shall
lapse.
17.5.2 - A Motion
may be placed on Notice at any time during a General Meeting.
17.5.3 - Due Notice
of Motion must be given when the purpose of the Motion is to rescind or
amend any rule, regulation or previous resolutions of the Association or
for the purpose of introducing new Rules or Regulations.
17.5.4 - A member
giving Notice of Motion shall read it aloud and hand to the Secretary a
signed copy of such notice together with his full name and date it is proposed
to bring on such Notice.
17.5.5 - A Motion
on Notice may validly be amended but such amendment must not go beyond
the scope of the Notice convening the meeting.
17.6 - Any member
desiring to move a Motion or move an amendment or discuss anything under
consideration, must rise and address the Chair. No member, so speaking,
shall be interrupted unless called to order and the member so calling order
shall be heard in preference to any other speaker.
17.7 - Points of Order:-
17.7.1 - The
person drawing attention to the alleged irregularity shall rise and say
"Point of Order", and then state the incident objected to and his reasons
for the objection.
17.7.2 - A point of
order must be taken as soon as the alleged irregularity occurs and cannot
be taken at any other time. A speaker who has the floor at the time will
thus be interrupted.
17.7.3 - A point of
order takes precedence over all other business, including procedural motions,
but not over a call for a quorum.
17.7.4 - The point
of order is open to discussion, and other speakers can give their reasons
why it should be upheld or overruled. Such discussion must take place
before the Chairman gives his ruling.
17.7.5 - When all
who desire to speak on the point of order have done so (only one speech
per person, including the person talking the point of order, is permissible),
the Chairman shall give his decision, with his explanation. The Chairman’s
ruling shall be final.
17.8 - When the Chairman
rises to speak any member on his feet shall resume his seat.
17.9 - Any Motion
not Seconded shall not be debated.
17.10 - All Motions
shall be read from the Chair before being debated.
17.11 - Where two
or more members rise simultaneously, the Chairman shall adjudicate as to
who will speak first.
17.12 - Dissent from
a Chairman's Ruling
17.12.1 -
Any person disagreeing with a ruling from the Chair, other than on a point
of order, may move "That the Chairman's ruling be dissented from". There
should be no discussion and, accordingly, no seconder is needed. A Deputy
Chairman should take the Chair although this is not essential.
17.12.2 - The question
is put in a positive form "That the Chairman's ruling be upheld". Thus
those disagreeing with the ruling vote "No". [Note: A dissent motion is
not a vote of no confidence. It is used either to correct a bona fide mistake
on the Chairman's part, or to give legitimate effect to the will of the
meeting].
17.13 - A member may only
speak once to any Motion or any amendment. Thereto provided the proposer
of the Motion shall have the right of reply, and any member may, with the
permission of the Chairman, speak in explanation only.
17.14 - A member moving
a motion or amendment shall be deemed to have spoken to it. A member seconding
a motion or amendment without speaking to it may reserve his right to speak
to it subsequently.
17.15 - The Chairman
may at any time interrupt a member then speaking and such person shall
not proceed until given permission to do so by the Chairman.
17.16 - An amendment
proposed and not seconded cannot be debated nor placed in the Minutes.
17.17 - Amendments
shall be considered one at a time until the matter has finally been dealt
with. No further amendment shall be proposed until the amendment before
the Chair has been disposed of.
17.18 - An amendment
must not amount to a direct contradiction of a motion, nor must an amendment
so alter the substantial nature of the motion that it results in a motion
relating to an entirely different subject.
17.19 - As soon as
debate is concluded on any question, the Chairman shall put the question
to the meeting in an audible manner. No member may speak on any motion
after it has been put by the Chairman.
17.20 - During discussion
any member entitled to vote may move that the question be now put.
17.21 - The question
having been put shall be resolved in accordance with Rule Z.39. On an equality
of voting, the Chairman shall declare the question resolved so as to maintain
the status quo.
17.22 - A motion being
lost cannot be represented again at that meeting but may be resubmitted
at a subsequent meeting.
17.23 - Any member
persistently ignoring the Chairman's direction shall be asked to vacate
the meeting and, if necessary, be removed.
17.24 - Any procedural
matters not dealt with in these Standing Orders shall be governed by the
principles set out in Guide for Meetings and Organisations by N.E.Renton.
For a hard copy of
the current rules contact :
Honorary Secretary
: Mrs Cathy Ellis
GPO
Box S1299, City Delivery Centre, Perth WA 6845, Australia.
Tel: 08 9300 0507
- Email: "cathy.ellis" <secretary@gsdawa.org>
|
