The German Shepherd Dog Association of Western Australia (Inc), like many other organizations, associations and clubs, is an incorporated organization under the Western Australia Associations Incorporation Act 1987. In essence, this incorporation legally governs club activities and also indemnifies office bearears against personal liability for actions and decisions made by the whole committee and/or club, in addition to many other lawful requirements stipulated in the Act.

Refer to the links below for the complete governance regulations :
 

Domestic Rules  Recommended Breeding Practices

Basic Constitution - (as applied from the CAWA Z Rules for affiliated clubs)

SECTION "Z" - BASIC CONSTITUTION FOR (CAWA) AFFLIATED CLUBS

INDEX

GENERAL
Affiliation - Z 3
Common Seal - Z 60
Definitions - Z 5
Interpretation - Z 4
Name - Z 1
Objects - Z 2

MEMBERSHIP
Associate Members - Z 10
Cancellation of Membership - Z 9
Club Records - Z 12
Eligibility for Membership - Z 6
Privileges of Membership - Z 7
Recognition of Membership - Z 8
Resignations - Z 11

ADMINISTRATION - GENERAL
Committee - Z 15
Domestic Rules - Z 17
(Some suggested Domestic Rules listed at end of document)
Office Bearers - Z 13
Resolutions at a General Meeting - Z 16
Secretary - Z 14

ADMINISTRATION - FINANCIAL
Auditor - Z 21
Financial Management - Z 18
Financial Year - Z 20
Subscriptions - Z19
Reserved - Z 22 to Z 24

ELECTIONS
Nomination and Method of Election of Office Bearers - Z 25
Special Vacancies - Z28
Term of Office - Z 27
Voting for Office Bearers - Z 26
Reserved - Z 29, Z 30

MEETINGS
Committee Meetings  - Z 31
Convening of Committee Meetings - Z 32
General Meetings - Z 33
How Questions Are To Be Decided - Z 39
Notices Of Meeting - Z 35
Presiding Officer - Z 37
Quorum - Z 38
Rescinding Resolutions - Z 40
Special General Meetings - Z 34
Voting Powers of Chairman - Z 36
Reserved - Z 41 to Z 44

DISCIPLINARY
Misconduct - Z 45
Notification of Penalty - Z 46

APPEALS
Right of Appeal - Z 47
Reserved - Z 48, Z 49

PROCEDURE FOR APPEALS TO A GENERAL MEETING
Appeal Procedure - Z 54
Chairing the Appeal - Z 52
Preliminary - Z 50
Representation - Z 51
Voting  - Z 53
Reserved - Z 55 to Z 59

SUSPENSION OR DISSOLUTION OF THE CLUB
Dissolution Clause - Z 62
Suspension of Operations - Z 61

SECTION "Z" - BASIC CONSTITUTION FOR (CAWA) AFFILIATED CLUBS

GENERAL:

Z 1 - NAME:  THE GERMAN SHEPHERD DOG ASSOCIATION of WESTERN AUSTRALIA INCORPORATED.

Z 2 - OBJECTS:
(a) - The advancement and improvement of the German Shepherd Dog.
(b) - To adopt a standard of excellence for the German Shepherd Dog, urge owners, registered breeders, judges and other bodies with kindred objects to adopt and further this standard.
(c) - To promote and encourage trials, shows, exhibitions and parades for the German Shepherd Dog.
(d) - To encourage interest in the breed by lectures, demonstrations, discussions, meetings or such other means as may from time to time be deemed advisable: to help to fraternise socially, to join in the exhibiting and promotion of the breed with friendship and goodwill.

Z 3 - AFFILIATION:
This Association is affiliated with, and is bound by the Constitution and Rules of, the Canine Association of Western Australia (Inc.) and accepts the Canine Association's Basic Constitution for Affiliated Clubs. Any additional Domestic Rules shall be subordinate to those of the Canine Association of Western Australia (Inc).

Z 4 - INTERPRETATION:
Should any question arise as to the interpretation of these Rules, or any of them such question shall be decided by the Governing Council of the Canine Association of Western Australia (Inc) whose decision shall be final and binding. Likewise, should any matter arise which is not covered by these Rules, it shall be dealt with in a similar manner.

Z 5 - DEFINITIONS:
Unless the context otherwise requires, the terms specified here-under shall have the meaning defined:
Committee - Means the duly elected President and Members of the Committee of the Club and may include an Immediate Past President who shall be ex-officio.
Club - Means a Club, Association or Society affiliated with the Canine Association of Western Australia.
Words importing the male gender shall, where the context reasonably permits, include the female and the singular number shall include the plural number.

MEMBERSHIP:

Z 6 - ELIGIBILITY FOR MEMBERSHIP:
Subject as hereinafter provided:
6.1 - Any person paying to the Club such fees as are prescribed in the Domestic Rules may be enrolled as a member and entitled to the privileges of membership, provided that when any Subscription shall be paid in the name of any firm or company, one member only of such firm or one nominee of such company may exercise the rights and privileges of membership, and may be elected to any office.
6.2 - Provided also that the Committee shall have the right to refuse or defer an application for membership.
6.3 - Always providing that it shall not be sufficient cause to refuse or defer membership on the grounds of membership of any other club or group whose activities are not contrary to CAWA regulations.
6.4 - Any person who has been a member of the Club for a period not less than ten years, and who no longer owns a live dog registered with any member body of the Australian National Kennel Council shall still be eligible to retain membership of the Club.
6.5 - No person shall be admitted as an ordinary member of an All Breeds Dog Club, a Group Club, a Multi Breed Club or a Single Breed Club unless such person is a registered owner or part owner of a live dog registered with any member body of the Australian National Kennel Council of the breed or breeds for which the club caters; provided that in special circumstances a person not coming within the above category may be admitted to membership on the approval of the Governing Council, except that any person may be accepted as a member of a club affiliated for the purposes of obedience only.

Z 7 - PRIVILEGES OF MEMBERSHIP:
7.1 - The privileges of ordinary membership of the Club shall consist of power to vote at any General Meeting of members, the right to be elected as an office bearer, subject to any qualification which may be prescribed in the Domestic Rules of the Club, and any other privileges which the Committee at a properly constituted meeting shall from time to time decide.
7.2 - Full membership privileges shall be granted to a person one calendar month after receipt of new membership subscription or any other dues as provided in the Club Domestic Rules unless the membership has been refused under paragraph (6.2) above during the aforesaid calendar month.

Z 8 - RECOGNITION OF MEMBERSHIP:
Some form of Club Membership recognition is to be provided to members, by all dog clubs on joining the club and after renewal of membership. A receipt for membership with the same name of the club enfaced thereon, shall be deemed to be sufficient recognition.

Z 9 - CANCELLATION OF MEMBERSHIP:
A member may have his membership cancelled provided that:
9.1 - He has been given at least seven days notice of all charges to be presented against him and is granted a hearing at a properly constituted committee meeting.
9.2 - Notice in writing sent by Certified Mail addressed to the person concerned at his usual or last known place of abode or business shall be deemed to be service of the notice which shall be deemed to have been served seventy two hours after being put in the post. Should the member not attend, the hearing may proceed in his absence.
9.3 - A person whose membership has been so cancelled must be notified in writing forthwith and shall have the right to lodge an appeal to a General Meeting within sixty days of the cancellation. It shall be the responsibility of the President to call a General Meeting to deal with the appeal within ninety days of the appeal being lodged.

Z 10 - ASSOCIATE MEMBERS:
A Club may admit as an Associate member any person on payment of such subscription as the members at a properly constituted General Meeting shall decide.  Associate members may exercise such other privileges as are from time to time decided by the ordinary members at a properly constituted General Meeting.

Z 11 - RESIGNATIONS:
Any member desiring to resign as a member of the Club shall do so by written notice to the Secretary, but no such resignation shall relieve any member from payment of any subscription in arrears or other monies due by him to the Club at the date of his resignation.

Z 12 - CLUB RECORDS:
12.1 - An alphabetical Roll of the names and addresses of all members of the Club shall always be kept by a duly appointed officer of the Club.
12.2 - A member may at any reasonable time inspect without charge the Membership Roll, the books, documents, records and securities of the Club.

ADMINISTRATION - GENERAL:

Z 13 - OFFICE BEARERS:
13.1 - The general management of the Club shall be vested in a Committee which shall consist of the duly elected President, Vice President(s), Secretary, Treasurer and such number of Committee Members, being not less than three, as a properly constituted General Meeting shall decide.
13.2 - Patrons, Vice-Patrons and Auditor shall not be members of the Committee, and need not necessarily be members of the Club.

Z 14 - SECRETARY:
14.1 - The Secretary shall be elected by the members at the Annual General Meeting in accordance with Rule Z26 hereof and should a special vacancy arise between two Annual General Meetings, the provisions of Rule Z28 hereof shall apply.
14.2 - Any office bearer of the Club may be appointed to the position of Secretary in which case the person so appointed shall be deemed to have resigned from the office previously held by him.
14.3 - Nothing in these rules, however, shall prevent one person holding the combined offices of Secretary and Treasurer of the Club.
14.4 - The Club may appoint joint Secretary and Treasurer, should it so desire without it being necessary to alter these Rules to that effect.

Z 15 - COMMITTEE:
All Committee Members shall be ordinary financial members of the Club and ordinary financial members of the Canine Association of Western Australia (Inc) except that for Obedience and/or Agility Clubs and Combined Showing and Obedience and/or Agility Clubs, the Ordinary Members may, at a properly constituted General Meeting and following appropriate circularisation to members of a Notice of Motion in the Notice of Meeting, amend their constitution by applying the following rule which shall then be included in the Club's Domestic Rules:-

15.1 - Obedience and/or Agility Clubs:
At least 50% of the Committee, including the President shall be ordinary members of the Canine Association of Western Australia (Inc). Executive positions, excluding the office of President, may be held by Associate members of the Canine Association of Western Australia (Inc). The remaining Committee members shall be financial members of the Club.
15.2 - Combined Showing and Obedience and/or Agility Clubs:
At least 50% of the Committee including the President and Vice President(s) shall be Ordinary and or Life Members of the Canine Association of Western Australia (Inc). Not less than 70% of the Executive positions including the offices of President and Vice President(s) are to be held by Ordinary or Life Members of the Canine Association of Western Australia (Inc). The remaining Committee members shall be financial members of the Club.

Z 16 - RESOLUTIONS AT A GENERAL MEETING:
Any resolution carried at a General Meeting as a result of a properly circularised Notice of Motion shall be binding on the Committee.

Z 17 - DOMESTIC RULES:
17.1 - Domestic Rules may be made, altered or amended by members of the Club at a General Meeting provided that 

17.1.1 - Notice of intention to propose such new Rule, alteration or amendment shall have been circulated to members at least 10 days prior to the meeting.
17.1.2 - No resolution which in any way takes from ordinary and Life members equality of voting rights in the election of Office Bearers shall be put.

ADMINISTRATION - FINANCIAL:

Z 18 - FINANCIAL MANAGEMENT:
18.1 - The Committee shall have the control and management of the income and expenditure of the funds of the Club in the period between Annual General Meetings and shall also be responsible for the entire management and superintendence of all the Club's other affairs and concerns.
18.2 - Accounts shall be opened with a bank or banks decided by the Committee and those authorised to operate on such accounts, being not less than three duly elected office bearers of whom one shall be the Treasurer, shall be chosen by the Committee from time to time; any cheque or withdrawal from those accounts shall be signed by two of the three authorised signatories.
18.3 - In the event of surplus funds becoming available such funds may be invested in any investment from time to time sanctioned by law for the investment of Trust Funds in such manner as shall be decided by the committee in the case of Club Funds.

Z19 - SUBSCRIPTIONS:
19.1 - The annual subscription shall be fixed by the members at a properly constituted General Meeting and shall continue to be payable until altered by any subsequent General Meeting. Notice to change the subscription shall appear on the notice paper convening the meeting.
19.2 - The date of payment thereof shall also be fixed at a properly constituted general meeting of members and may be altered from time to time as the members think fit.
19.3 - Any person whose subscriptions shall be unpaid for two (2) calendar months from the commencement of the financial year shall be deemed an unfinancial member and shall not be entitled to any privileges of membership.
19.4 - Any person whose subscription shall be unpaid for twelve (12) calendar months from the beginning of the financial year shall cease to be a member of the club.

Z 20 - FINANCIAL YEAR:
The Club's financial year shall end on 30th June....

Z 21 - AUDITOR:
The Auditor shall hold office from and including the first day of the month following the date of the meeting at which such election takes place.

Reserved - Z 22 to Z 24

ELECTIONS:

Z 25 - NOMINATION AND METHOD OF ELECTION OF OFFICE BEARERS:
Office Bearers of the Club shall be nominated in writing on the Club's nomination form prior to the commencement of the Annual General Meeting. No unfinancial members shall be nominated as an office bearer. Office bearers shall be elected at the Annual General Meeting of the Club.
25.1 - Should the number required and no more be so nominated the Chairman of the meeting shall declare all candidates elected.
25.2 - Should the number nominated exceed the number required, a ballot shall be taken to decide who shall fill the vacancies.
25.3 - Should a less number than required be nominated prior to the commencement of the meeting, the vacancy shall be filled in accordance with the Club's Domestic Rules.
25.4 - A returning officer who shall be a financial member of the Club shall be appointed at a Committee Meeting, prior to the General Meeting, and two scrutineers shall be appointed at the meeting to assist the Returning Officer.
25.5 - During the election of officers, the Returning Officer shall control the meeting, supervise the voting and may exercise a deliberative vote. In the event of a drawn ballot he shall exercise a casting vote and announce the final voting figures.

Z 26 - VOTING FOR OFFICE BEARERS:
Each office shall be voted for individually and shall be decided by closed ballot on a simple majority method.

Z 27 - TERM OF OFFICE:
27.1 - Office bearers shall commence to hold office upon the day following the meeting at which they are elected.
27.2 - The President, at least one Vice President, Secretary, Treasurer and any other office bearer shall retire annually but shall be eligible for re-election subject to nomination.
27.3 - One third of the remainder of the Committee or such number being not less than one third, as the members of the Club at a properly constituted General Meeting shall decide, shall retire each year and shall be eligible for re-election. (Note:- The specific number of the members on the Committee is to be included in the Domestic Rules).
27.4 - Any Committee member being absent from three consecutive committee meetings without reasonable cause may have his or her position declared vacant. The Committee shall be the sole judge as to whether the excuse rendered shall be considered reasonable.
27.5 - No person shall hold office as a Committee Member for longer than three consecutive years without standing for re-election.
27.6 - The Patron(s), Vice Patron(s) and Auditor shall be appointed annually at the Annual General Meeting.
27.7 - Resignation from Office shall be made in writing, and shall not be effective until its formal acceptance at a properly constituted Committee Meeting.

Z28 - SPECIAL VACANCIES:
The method of dealing with special vacancies shall be as follows:
28.1 - Vacancy in the office of President caused by death, resignation or otherwise shall be automatically filled by the Senior Vice President, who shall retain office for the remainder of the period for which his predecessor was appointed and the office of Senior Vice President will then be filled by the Junior Vice President, should the office of Junior Vice President be included on the committee, and that office declared vacant.
28.2 - Vacancies in the number of office bearers or Committee (other than the President) caused by death, resignation, or otherwise, and occurring at any time between two Annual General Meetings, shall be notified by the Secretary to the Committee prior to the first Committee Meeting held thereafter, and all such vacancies shall be filled by the Committee at that or a subsequent meeting. Any member so appointed shall retain office only for the remainder of the period for which his predecessor was appointed.
28.3 - In the case of the vacancy arising in the office of Auditor through any cause prior to the date of the Annual General Meeting, such vacancy shall be filled by the Committee immediately and such person or firm so appointed to fill such vacancy shall hold office until the first day of the month following the Annual General Meeting.

Reserved - Z 29, Z 30.

MEETINGS:

Z 31 - COMMITTEE MEETINGS:
31.1 - Meetings of the Committee shall be held at such times as the President or a majority of the Committee considers necessary.
31.2 - A meeting shall be held within one month of a Special Vacancy occurring to deal with that and any other outstanding business.
31.3 - A meeting shall be held prior to the Annual General Meeting to appoint the Returning Officer, to determine all other requirements for the conduct of the Annual General Meeting and to conduct any other outstanding business.
31.4 - Meetings shall be held not less than twice annually.
31.5 - At a Special Meeting of the Committee, no business shall be transacted other than that for which the meeting has been called, and of which Committee members have had due notice.

Z 32 - CONVENING OF COMMITTEE MEETINGS:
32.1 - The Secretary shall convene meetings of the Committee by notifying each member of the Committee in such a manner as the Committee shall decide.
32.2 - A meeting, once called, shall not be cancelled without the agreement of the majority of the Committee.
32.3 - The President may convene a Special Meeting of the Committee at any time, and shall call a Special Meeting of the Committee on the written request of a majority of the members of the Committee.

Z 33 - GENERAL MEETINGS:
33.1 - The Annual General Meeting of members shall be held each year within two calendar months of the end of the Club's previous financial year. Such meetings shall:

33.1.1 - Elect the office bearers of the Club in accordance with these Rules.
33.1.2 - Elect the Auditor of the Club.
33.1.3 - Consider the annual report and yearly statements of accounts.
33.1.4 - Attend to any other business with which it is competent to deal under these Rules.

Z 34 - SPECIAL GENERAL MEETINGS:
A Special General Meeting shall be called at any time by the Secretary, on the direction of the president, or on the requisition in writing of one-third of the financial members, but no business shall be transacted at any such meeting other than for that which it has been called. (Note: Regulation Z 33.3 applies.)

Z 35 - NOTICES OF MEETING:
35.1 - Notices of any General or Special General Meeting shall be posted or delivered to members at least ten days prior to the time fixed for such meetings.
35.2 - Notices of any meeting may be published in the Canine News but the Club shall be responsible for posting notices to club members who are not financial members of the Association.
35.3 - Notices published in the public press shall not be considered sufficient to comply with this rule.
35.6 - The accidental omission to give notice to a member of any such meeting or the non-receipt of any such notice by a member shall not invalidate any resolution passed at any such meeting.

Z 36 - VOTING POWERS OF CHAIRMAN:
The Chairman at all meetings shall have the right to a deliberative vote. He may also have a casting vote if so determined in the Domestic Rules of the Club.

Z 37 - PRESIDING OFFICER:
The President or in his absence the Vice President shall preside at all meetings and in their absence those present shall elect a chairman from among their number.

Z 38 - QUORUM:
38.1 - At all General Meetings a quorum shall consist of twenty (20) financial members or one fifth of the number of financial members residing within a radius of 30km of the main Post Office of the town, city or area concerned, whichever is the lesser, except that the minimum number of members required to form a quorum at any general meeting shall be ten.
38.2 - At all committee meetings a quorum shall consist of fifty percent (50%) of all members.  In the event of a quorum not being reached within thirty (30) minutes of the appointed time for any meeting, such meeting shall be abandoned.

Z 39 - HOW QUESTIONS ARE TO BE DECIDED:
Subject to proviso hereinafter contained, all matters (except the election of office bearers) to be dealt with at any meeting shall be determined on the voices unless a division or ballot be called for, in which case the question shall be decided by a simple majority of those present and eligible to vote.

Z 40 - RESCINDING RESOLUTIONS:
40.1 - No motion, the effect of which, if carried, would be to rescind any resolution previously determined at any meeting held for the preceding twelve months shall be entertained unless notice of intention to move the same shall have been given to the Secretary in writing at least fourteen days prior to the holding of the meeting at which it is proposed to move such resolution. 
40.2 - For the purposes of this Rule, in the case of equality of voting the motion shall be deemed to be lost.
40.3 - All Notices of Motion must be circulated to members at least ten days prior to the meeting at which the motions are to be dealt with.

Reserved - Z 41 to Z 44.

DISCIPLINARY:

Z 45 - MISCONDUCT:
Any member violating the rules of the Club may be disqualified, fined or otherwise penalised by the Committee, and any member who shall be proved to the satisfaction of the Committee to have conducted himself in connection with dogs or shows or in any way which would make it undesirable that he should continue to be a member, may be penalised provided that the member has been granted a hearing in accordance with Regulation Z 9.

Z 46 - NOTIFICATION OF PENALTY:
A person who has been penalised under Rule Z 45 shall have the right to appeal must be notified in writing forthwith by officially recorded mail and shall have the right to appeal to a General Meeting. The notification of any finding against a member/s shall be accompanied by the Regulations covering the lodgement and hearing of an Appeal.

APPEALS:

Z 47 - RIGHT OF APPEAL:
47.1 - Notice of Intent to Appeal must be received by the Secretary of the Club within seven days of receipt of notification by officially recorded mail of the determination against which an appeal is to be made.
47.2 - A date for an Appeal shall be set insofar as is possible between the Club and the appellant but shall be at least four weeks and not more than ninety days after the Notice of Intent to Appeal has been received. It shall be the responsibility of the President to finally set the date and call a General Meeting to deal with an appeal.
47.2 - Grounds for an appeal must be precise and stipulate in detail each of the grounds on which it is based and must be submitted to the Club at least fourteen days prior to the date set for the appeal to be heard. Should the grounds for appeal not be received by the Club Secretary at least fourteen days prior to the date set for the appeal to be heard then the appeal shall lapse.
47.3 - No new evidence may be permitted in an appeal.
47.4 - Should sufficient new evidence be raised in the grounds for an appeal and adequate reasons given why it was not raised at the original hearing, the Club's Executive comprising any two of the President, Vice President/s or Club Secretary may if they see fit order a new hearing by the Club Committee.
47.5 - The appellant shall have the right to personally present his/her appeal or he/she may be represented provided that such representative shall not be a legal practitioner.

Reserved - Z 48, Z 49.

PROCEDURE FOR APPEALS TO A GENERAL MEETING:

Z 50 - PRELIMINARY:
50.1 - An impartial adjudicator acceptable to both parties shall be appointed to chair the Special General Meeting. Where agreement cannot be reached, an adjudicator shall be appointed by the President of the CAWA.
50.2 - Only financial members may attend a Special General Meeting to hear an Appeal, with the sole exception of the appellant's representative, if he/she is to be represented.
50.3 - All financial members attending to be issued with voting papers.
50.4 - Copies of appropriate documents may be distributed to all members as they are signed in to the meeting. Such documents should carry the following notice at the top of every page "This document is circulated for the sole purpose of enabling an informed decision to be reached in this appeal and may not be used for any other purpose and must be handed back at the conclusion of the meeting."

Z 51 - REPRESENTATION:
51.1 - The appellant may be represented by a person who is not, nor has been, a legal practitioner.
51.2 - If the appellant is to be represented, the person representing the appellant shall give his/her name and profession, in writing, to the Adjudicator prior to the commencement of proceedings. If the appellant is represented, only the representative may speak on his behalf during the hearing.

Z 52 - CHAIRING THE APPEAL:
52.1 - The Club President or his deputy shall open the Meeting, introduce the appointed adjudicator and relinquish the Chair.
52.2 - The adjudicator shall take the Chair and explain the reasons for the meeting and that the proceedings are being recorded in the interest of justice for both parties. He will then explain the procedures to be followed.

Z 53 - VOTING:
53.1 - A simple majority will carry or defeat any Motion.
53.2 - The Adjudicator will not exercise a vote.
53.3 - All voting on the charges to be by secret ballot.
53.4 - Equality of voting means the status quo remains, i.e. the appeal is lost.
53.5 - Each charge will be dealt with in turn and either upheld or rescinded.
53.6 - Should all charges against the appellant be rescinded all penalties imposed on him/her shall be automatically lifted.
53.7 - Should one or more, but less than all of the charges be rescinded, it is open to the meeting to move either of the following:

53.7.1 - That the penalties imposed be ratified.
53.7.2 - That the penalties imposed be rescinded.
53.7.3 - That the penalties be varied as specified by the meeting.

Z 54 - APPEAL PROCEDURE:
54.1 - The appellant or his representative to move that the determination/s against him/her be rescinded and present the grounds for appeal and call witnesses if desired. The appellant may say why the Committee's decision is thought to be wrong or set out grounds for showing why the Committee's decision should not be put into effect.
54.2 - The Committee representative may question the appellant/representative and/or witness.
54.3 - The appellant or his representative may question the Committee representative and/or witnesses.
54.4 - The Committee may question the Committee representative the appellant or representative or witnesses.
54.5 - Members may question the Committee or the appellant or his representative or witnesses.

Reserved - Z 55 to Z 59.

COMMON SEAL:

Z 60 - COMMON SEAL:
This Regulation must be adopted by Incorporated Bodies.
60.1 - The Club shall have a common seal on which its corporate name shall appear in legible letters.
60.2 - The common seal of the Club shall not be used without the express authority of the Committee and every use of that common seal shall be recorded in the Club Minute Book.
60.3 - The affixing of the common seal of the club shall be witnessed by any two of the President, Secretary and the Treasurer or other nominated office bearer.
60.4 - The common seal of the Club shall be kept in the custody of the Secretary or such other person as the Committee from time to time decides.

SUSPENSION AND/OR DISSOLUTION OF OPERATIONS:

Z 61 - SUSPENSION OF OPERATIONS:
On the approval of Governing Council a club may go into recess due to war or any other circumstances and the Club's assets other than liquid funds, are to be stored at the discretion of Governing Council. Liquid funds, books of account and minute books are to be placed in bank keeping by Governing Council until the club resumes activity. The period of suspension will be decided by Governing Council but will not exceed three years without review of the situation.

Z 62 - DISSOLUTION CLAUSE:
62.1 - The Club shall be deemed to have been dissolved if and when a resolution to that effect be carried by the affirmative vote of not less than seventy-five per cent (75%) of the members of the Club on a poll taken in such manner as the Committee shall arrange to determine whether or not the Club shall be wound up.
62.2 - In the event of the dissolution of the Club the Association will be advised in writing within 14 days.
62.3 - If upon the dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid to or distributed among the members of the Club but shall be given or transferred to some other incorporated Association having objects similar wholly or in part to the objects of the Club and which shall prohibit the distribution of its or their income and property among its or their members, or some charitable object or objects as shall be determined at or before the time of dissolution or winding up and in default thereof or if and insofar as effect cannot be given to such determination then such payment or distribution shall be determined by a Judge of the Supreme Court.

SOME SUGGESTED DOMESTIC RULES:

1. Annual Subscriptions - How determined.
2. Privileges of Associate Members.
3. Number of Vice-Presidents shall be .….
4. Number of Committee Members shall be.….
5. Any other office bearers.
6. Annual General Meeting shall be held.….
7. Special members, if required -Honorary, Life, etc.
8. How Committee vacancies are to be filled should insufficient nominations be received at the Annual General Meeting (See Z 25.3).

For a hard copy of the current constitution contact :

Honorary Secretary :  Mrs Cathy Ellis
GPO Box S1299, City Delivery Centre, Perth WA 6845, Australia.
Tel: 08 9300 0507 - Email: "cathy.ellis" <secretary@gsdawa.org>